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Word cross reference figure how to#
Word cross reference figure update#

Is to be inserted, then click "Insert" -> "Reference" -> "Cross-reference". Then, we need to insert it into the text. Now, we have a proporly numbered reference list. In the dialog box, select the numbering style, then click OK. Then right-click on the list, select "Bullets and Numbering". Lets take a list of references, enable numbering by highlighting the list first, Working with references is similar as with figures described above. I then switched the positions of Figure 2 and 3.Īnd then, press Ctrl+A, then F9. Then, what if I want to move figures around? I assume you will say, this looks good, if you never used this before. This updates all the figure number automatically. Instead of searching and replacing all the figure numbers in the text, click "Edit" -> "Select All" (or, Ctrl + A), which select the entire document, then, press "F9". Notice that, the original figure 1 is now figure 2. It is automatically inserted as figure 1. I inserted another figure named, "This is the What happens if I want to insert another figure at the very beginning of the document. Now, we have Figure inserted in the text. In the dialog box, select "Figure" as "Reference type", then select "Only labelĪnd number", pick "Figure 1. Then, we can insert the figure number into the text, as "Figure 1". Similarly, I created Figure 2, named "This is figure two.". Now, Figure 1 is created, named "This is figure one.". Click on "Insert" -> "Reference"Ī dialog box should pop up. What about references? I will show you how using "cross-reference" in MS Word could save you a lot of work.įirst, lets insert a figure in a document. Through the entire paper to fix the figure numbers. Insert/deleate a figure, or even move your figures around, you will need to search

Word cross reference figure update#

Pro Tip: If you don’t want to update all your cross-references, you can select an individual one, right-click, and then select Update Field from the shortcut menu, as shown in figure 15.Did it even happen to you that, when you write a paper, then you decide to Your cross-references should update immediately.

Right-click one of the cross-references and select Update Field from the shortcut menu.

Select Text with Similar Formatting optionĪll your cross-references should now be selected.

Select Select Text with Similar Formatting from the menu.įigure 14.

Select one of the cross-references in your text.

Word cross reference figure how to#

If you need help updating table or figure numbers, please see “ How to Update Table and Figure Numbers in Microsoft Word.” How to Update Cross-References to Tables and Figures So, in the next section, we’ll look at how to update them simultaneously in just five steps.

Select the Close button to close the Cross-reference dialog box.Ĭross-references don’t update automatically as you add or delete tables or figures.

Your cross-reference will be inserted into your text immediately.

Pro Tip: You can move your cursor and insert additional cross-references while the Cross-reference dialog box is open.

Select the table or figure you want to cross-reference from the For which caption menu.

Select Insert as hyperlink if you want to give your readers the ability to select the cross-reference and move to the table or figure.

Above/below (This option inserts the word “above” or “below” with no additional text related to your table or figure.).

Only caption text (This option includes the figure caption or table title without the label and number.).

Entire caption (This option includes the figure caption or table title with the label and number.).

Select an option from the Insert reference to menu:.

Select Figure or Table from the Reference type menu in the Cross-reference dialog box.

Pro Tip: The Cross-reference option is also available in the Insert tab.

Select Cross-reference in the Captions group.

Select the References tab in the ribbon.

Place your cursor where you want to insert the cross-reference.įigure 1.

Important Note: These steps only work with existing tables and figures that have titles or captions created with Word’s caption tool. How to Cross-Reference Tables and Figures